Privacy policy

My psychotherapy practice and website hold some personal information about you. This page describes my data protection and privacy policy.

Information I hold

I collect and keep some personal information from my clients. The purpose of this is to keep a record of who I am working with and to be able to communicate with them as is necessary for our work together. I keep: our therapy contract, contact details (name, address, email address, telephone number), brief notes of our sessions, and relevant email correspondence. I take the following measures to ensure information is stored confidentially:

  • Paper documents are kept in a locked filing cabinet;
  • The intake form is printed, filed and then deleted from email;
  • The therapy contract and intake form are filed separately from the session notes;
  • Session notes are hand written and do not contain any information that would identify you or others you discuss in person;
  • Paper records are kept for 7 years after the therapy has ended in accordance with professional and insurance guideline;
  • After 7 years, client documentation is shredded.

How your personal data is obtained

Personal data may be obtained from you in the following ways:

  • By completing an intake form
  • By signing a therapy contract
  • Via my website contact form, through email or by telephone
  • If you subscribe to my newsletter (see Mailerlite’s Privacy Policy)

Care is taken at all times to protect your personal data, including any health and contact details, in accordance with my duty of professional conduct and the requirements of the General Data Protection Regulation (GDPR) concerning data protection.

The information kept about you is confidential to me. I will only disclose your information with other third parties with your expressed consent. The exception to this is under the following three circumstances:

  • From time to time I will discuss my work with a clinical supervisor.  My supervisor is bound by the same code of ethics and confidentiality as myself.
  • If I believe you are at risk of harming yourself or others, I reserve the right to break confidentiality in order to prevent harm.  However, I would only do this in extreme circumstances and would always try to discuss it with you first before taking any action.
  • If required by a court of law to give evidence (e.g. in criminal proceedings)


You are entitled to access to the information I hold about you. To request this, you must make a subject access request in writing. I will respond to this request within one calendar month from the point of receiving the request.